This policy explains how The Runner’s Journal collects and uses personal information when you visit https://therunnersjournal.co.uk/, subscribe to the newsletter or contact us.
Who is responsible for your information?
The data controller is The Runner’s Journal.
Information we may collect
Depending on how you use the website, we may collect:
- Your email address and subscription preferences when you join the newsletter
- Your name, email address and message when you contact us
- Technical information such as IP address, browser type, device information, pages visited and approximate location
- Cookie choices and consent records
- Security and server-log information used to protect and operate the website
Please do not submit medical records, detailed health information or other sensitive personal information through the general contact form.
How we use personal information
We may use your information to:
- Send the newsletter when you have asked to receive it
- Respond to questions, correction reports and privacy requests
- Operate, secure and troubleshoot the website
- Understand website use and improve content, where analytics consent has been provided
- Keep records of consent and unsubscribe requests
- Meet applicable legal obligations
Our lawful bases
The lawful basis depends on the activity:
- Consent: Newsletter emails and non-essential analytics/cookies where consent is required
- Legitimate interests: Responding to ordinary enquiries, maintaining website security and understanding the operation of the website where those interests are not overridden by your rights
- Legal obligation: Keeping or disclosing information when the law requires it
You may withdraw consent at any time. Withdrawing consent does not affect processing that took place before withdrawal.
Newsletter
The newsletter is managed using MAILPOET.
We use your email address to send the updates you requested. Every marketing email will include an unsubscribe option. If you unsubscribe, you will stop receiving newsletter emails, although limited information may be retained on a suppression list to ensure that your preference is respected.
We do not sell the newsletter list.
Contact messages
Information submitted through the contact form is used to read and respond to the enquiry. Contact messages are normally retained for RETENTION PERIOD – 12 MONTHS, unless they need to be kept longer for an ongoing matter, legal obligation or security reason.
Analytics
The website uses GOOGLE ANALYTICS to understand general website use.
Analytics should only run after the visitor has provided any consent required by UK law. Analytics information may include pages viewed, session information, device/browser data and approximate location.
Hosting, security and service providers
The website is hosted by HOSTINGER and uses service providers to operate functions such as email delivery, analytics, security, forms and caching.
These providers may process limited personal information on our behalf. They are permitted to use it only as required to provide their services and meet applicable obligations.
International transfers
Some service providers may process information outside the UK. Where this occurs, we will rely on an appropriate safeguard or other lawful transfer mechanism required by UK data-protection law.
How long information is kept
We keep personal information only for as long as it is needed for the purpose described, including legal, security and record-keeping requirements.
- Newsletter information: until you unsubscribe or the list is closed, subject to limited suppression records
- Contact messages:
12 months - Analytics data:
12 months - Security/server logs:
[12 months - Cookie-consent records:
12 months
Your data-protection rights
Depending on the circumstances, you may have rights to:
- Ask for a copy of your personal information
- Ask us to correct inaccurate information
- Ask us to delete information
- Ask us to restrict how information is used
- Object to certain uses
- Receive information in a portable format
- Withdraw consent
These rights are not absolute and may depend on the reason the information is being used.
To make a request, contact us. We may need to verify your identity before completing a request.
You can also complain to the UK Information Commissioner’s Office. Visit the ICO website for current contact and complaint information.
Cookies
Cookies and similar technologies store or access information on a device. Some are necessary for the website to work. Others support analytics or additional features.
The website should not place non-essential cookies until the visitor has actively consented. Rejecting optional cookies should be as easy as accepting them, and visitors should be able to change their choice later.
Cookie categories
- Strictly necessary: Required for security, core website functions and remembering privacy choices
- Analytics: Help us understand how visitors use the website
- Functional: Support optional features or preferences
- Marketing: Used for advertising or cross-site tracking, if any are added in the future
Managing cookies
Use the Cookie Settings link in the website footer to accept, reject or change optional cookie choices. Browser controls can also remove or block cookies, although doing so may affect website functions.
External links
The website links to external sources. Those websites have their own privacy and cookie practices, which The Runner’s Journal does not control.
Changes to this policy
This policy may be updated when website services or legal requirements change. The latest version will appear on this page with its updated date.
Contact
Questions about privacy can be submitted through the Contact page.